Clients cutting hours
Revenue you already earned, slipping away one canceled visit at a time.
FOR ESTABLISHED HOME CARE AGENCIES WITH OPEN CAREGIVER HOURS
Grow Your Home Care Revenue With More Clients, Not More Caregivers.
We help you keep current clients longer and bring in new clients for the hours your caregivers already have open.
Keep the clients you have. Fill the hours you can staff.
- Family updates handled
- Every inquiry followed up
- No software to replace
The Hours You Lose Rarely Leave Loudly.
A family trims Tuesday's visit. Then Friday's.
Nobody calls to complain. The schedule just gets thinner.
By the time the stop-service call comes, the case was already gone.
Meanwhile, your most reliable caregiver asks for more hours, and you have none to give. So she starts looking.
Caregivers asking for more
Capacity you already pay to keep, sitting unused.
Two problems. One schedule. Both show up in your census long before they show up in your revenue.
You Don't Have a
Marketing Problem.
You Have a
Census Problem.
Most agencies answer a thin schedule
with more ads.
But more inquiries won't hold on to the client who is quietly cutting care. And ads that bring families you can't staff only teach them to call someone else.
The fix starts inside your own schedule.
One report export
Two Halves of
Two Halves of
One System.
Both Built Around
Your Schedule.
The Keep & Fill System runs from a simple report export from your current scheduling software. No new platform. No retraining your office.
FILL
Find new clients for hours you can staff
- A map of your caregivers' open hours and service areas
- Meta and Google campaigns that run only where you have capacity
- Quick responses to family inquiries, with qualified consultations booked on your calendar
- Referral partners kept informed about your available capacity
- Review requests to happy families and a current Google profile
KEEP
Hold on to the clients you have
- Clear family updates covering visits, hours, and caregiver details
- A warm welcome that guides new families through the early stage of care
- Check-ins at key moments, with an alert to your team when a concern appears
- Flags on clients who are reducing hours or canceling visits, with a recommended next step
- Lower-hour and respite options when a family's needs or budget change
How it works
It Starts With One Report You Already Run.
01
Export. Send a regular report from your current scheduling software.
02
Map. We identify clients whose hours are slipping and where caregivers have room for more.
03
Keep. Family updates and check-ins go out. Your team gets flagged cases with a next step.
04
Fill. Campaigns and referral updates run only for the hours and areas you can staff.
05
Adjust. When capacity changes, campaigns pause or shift with it.
What a Steadier Census Feels Like From the Owner's Chair.
You hear about a slipping case while there is still time to talk.
Ad spend follows your capacity, not the other way around.
Referral partners know when you can take a case.
Caregivers get dependable hours, so they have a reason to stay.
Families hear back while they are still deciding.
Your office keeps the tools it already uses.
Most Vendors Sell You Inquiries. We Protect the Hours You Already Bill.
Typical home care marketing
- Ads run everywhere
- Starts with new families
- Inquiries wait for callbacks
- New software to learn
- Cases lost silently
The Keep & Fill System
- Ads match open hours
- Starts with current clients
- Every inquiry followed up
- Your existing report export
- Slipping hours flagged early
Not Every Agency Is a Fit. That's on Purpose.
This works when some of your caregivers want more hours, your families pay privately, and someone on your team can act on what we flag.
- If your caregivers are fully booked, we will tell you on the demo.
- And if we miss our agreed launch windows, your setup fee comes back.
Caregiver Capacity
Some of your caregivers want more hours.
Private-Pay Fit
Your families pay privately.
Team Follow-Through
Someone on your team can act on what we flag.
Ready to See Which Clients May Be Cutting Hours?
Includes a free Census Check
Send a recent schedule export with client names removed. We bring the findings to your demo, and you keep them whether or not you work with us.